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Established 1984 | Recognised by the HSE

RPS (Sealed Sources & X-rays)
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A Guide to Dental X-ray


Q: How do I choose an X-ray unit?

All dental X-ray units must comply with a suitable British or international standard for construction. All units on the market since 1998 should be CE marked according to the Medical Devices Regulations 2002 and the wiring must comply with BS 7671: 2008, 17th Edition.

The focal spot of the X-ray tube must be marked on the outside of the unit and the unit’s shielding must ensure that X-ray leakage does not exceed 1 mGy/h at 1 m. A minimum of 1.5 mm of aluminium filtration (or equivalent) must be permanently installed and clearly marked. For normal diagnostic work 2.5 mm of Al (or equivalent) should be present with the additional 1.0 mm clearly labelled along with the total.

Prior to first use each installed X-ray unit must receive a Critical Examination (IRR99 reg 31) by the installer confirming the correct function of safety systems, leakage exposure rates and in-beam dose. An acceptance test must be performed prior to clinical use and thereafter routine tests at suitable intervals.


Q: What Regulations apply to the use of dental X-rays in the UK?

The Ionising Radiations Regulations 1999 (IRR99) aim to keep occupational exposure to dentist, dental nurses and others from ionising radiations as low as reasonably practicable (ALARP). Additionally the Ionising Radiations (Medical Exposures) Regulations 2000 (IR(ME)R) aim to minimise patient exposure during medical procedures.


Q: Who is responsible for ensuring compliance with the Regulations?

IRR99 - The radiation employer has the legal responsibility for compliance and this cannot be delegated. Normal practice is for the dentist to be appointed as Radiation Protection Supervisor (RPS) with the duty to supervise work according to the requirements of the Local Rules.

IR(ME)R – The regs identify and describe the following duty holders (in the case of a small practice these are often the same person):

Employer - This person that takes legal responsibility for compliance with IRR99 and IR(ME)R. The Employer establishes a management system including regular audits.

Practitioner – A qualified medical practitioner (dentist) is responsible for providing the medical justification for each individual exposure. The dentist must be able to demonstrate that all radiographs will provide useful clinical information to benefit the patient.

Referrer – An individual entitled by the Employer to refer a patient for an X-ray. In most dental practices the Practitioner and Referrer are the same person.

Operator – The person who performs and is responsible for the actual exposure. The operator can be a dentist or a dental nurse.


Q: As an Employer who operates dental X-ray equipment what are my duties?

Duties of Employer under the Regulations:

IRR99 reg 4 - A management structure must be introduced including suitably trained and appointed persons. Sufficient financial and time resources must be made available for equipment, training, drafting and review of written procedures, record keeping and auditing.

The level of resources devoted to radiation protection will depend on the conclusions of the risk assessment. For modern dental equipment the exposure risk to both patients and staff is considered suitably low.

IR(ME)R reg 4 - An Employer must draft Written Procedures for the use of dental X-ray equipment including:

  • Patient ID - to link each patient with their medical history, test results and any treatment specified by the Practitioner.
  • Identify those authorised to act as – Practitioner, Referrer or Operator.
  • Procedure to enquire about a female patient’s pregnancy status.
  • A Quality Assurance program.
  • Patient dose assessment.
  • Diagnostic reference levels.
  • Procedures for documenting the evaluation of each radiograph along with all pertinent details.
  • Written protocols for operating each X-ray unit.

Each employer is responsible for ensuring that all Practitioners, Referrers and Operators are suitably trained.


Q: What is the limit on the number of dental X-rays I can perform?

IRR99 - No limit is placed on the number of exposures. Emphasis is instead placed on keeping occupational exposures as low as reasonably practicable (ALARP) and maintaining suitable records to demonstrate compliance.

A risk assessment will determine the protective measures required for the X-ray workload and the means of demonstrating compliance. For example, personal dosimetry badges are one means of assessing occupational exposure but they are not required if the workload for each staff member is fewer than 100 intra-oral exposures per week. Below this workload it is considered unlikely that any individual could exceed the 1 mSv annual dose limit for a member of the public.(1) Radiography workload levels should be monitored by the RPS to ensure that the weekly limit is not exceeded.

IR(ME)R - Considering patient exposures IR(ME)R requires that the number of X-rays an individual is given is limited by the need for Justification.

Justification [reg 6] - All exposures must be authorised by a dental Practitioner as being justified in providing new information to aid patients’ management or prognosis and this authorisation must be recorded. An enquiry should be made and recorded for all female patients of child bearing age as to whether they are or may be pregnant. If so then the number and timing of X-rays will be affected.

IR(ME)R [reg 8] - Requires that the Employer performs Clinical Audits on a regular basis to review the justification for individual exposures.

(1) Guidance Notes for Dental Practitioners on the Safe Use of X-ray Equipment.
NRPB June 2001.


Q: How do I keep radiation doses to patients as low as reasonably practicable (ALARP) as required by IRR99?

Justification leads to the fewest radiographs possible and Optimisation results in the lowest settings.

Optimisation [reg 7] - Achieved by the use of written instructions containing exposure settings that have been evaluated to give suitable diagnostic images at the lowest settings. All exposures must be evaluated, typically against a high quality image, and the results recorded with the instrument settings to allow future review of the images and patient dose. Where film is used, the type providing the fastest response and thus the shortest exposure time must be selected to minimise patient dose.


Q: What shielding and PPE do I need?

This will depend on the design and layout of each dental practice. An RPA must be consulted to give guidance on the design of the facilities and PPE required. For example, additional shielding around an exposure room may only be required if factors such as distance, existing shielding from building materials, occupancy of adjoining rooms and exposure procedures are not sufficient to keep exposures as low as reasonably practicable. It is expected that exposure rates outside the radiography room should be sufficiently low to avoid the need for additional protection in these areas, i.e. the designation of a Controlled Area under the IRR99 should not extend beyond the walls of the room.

All dental practices should have suitable gowns and gloves (0.25 mm lead equivalent). However, procedures such as retreating behind a shielded screen or outside the room during exposures may preclude the need for routine use of PPE.


Q: What warning signs and lamps are required?

A red lamp should be clearly visible outside the entrance to the exposure room. For dental X-ray this is usually illuminated when mains power to the X-ray unit is switched on. A warning sign should be placed near to the lamp indicating that X-rays may be energised when the red lamp is lit and prohibiting entry to unauthorised persons.


Q: What checks and quality control checks do I need to perform?

IRR99 [reg 10] - All equipment must be serviced and maintained in good working order. All safety features and warning devices such as shielding, collimation, and lamps must be checked regularly (not exceeding 3 years).

IR(ME)R - Quality audits should be performed on a representative batch of exposures to assess image quality and investigate the cause of any failures. HPA guidelines indicated that over 70% of all radiographs should be excellent, less than 20% clinically acceptable and less than 10% poor. Reference radiographs should be used for day-to-day comparison to identify any deterioration in image quality.


Q: What is a DRL?

To make sure radiation exposures continue to be low the radiation doses for a procedure should be compared to a Diagnostic Reference Level (DRL). A DRL is the radiation dose to the patient which must not be exceeded for an exposure to be acceptable. Currently a patient entry dose of below 4 mGy is recommended by the HPA (NRPB) and IPEM(2) for an adult mandibular molar intra oral radiograph. Exposure levels should be reviewed in conjunction with an MPE/RPA on a regular basis.

(2) Institute of Physics and Engineering in Medicine (2005). IPEM Report 91. Recommended standards for the routine performance testing of diagnostic X-ray imaging systems.


Q: What training is required?

IRR99 (reg 14): Following suitable training the RPS should provide instruction to those operating dental X-ray equipment and information to other relevant persons.

IR(ME)R (reg 11): All Practitioners, Referrers and Operators must have documented training with regular refresher training scheduled and audited by the Employer. Training for these individuals must include the relevant subjects detailed in sections A and B of schedule 2 IR(ME)ER.

Dental Practitioners registered with the General Dental Council must have an undergraduate degree conforming to the undergraduate dental curriculum in dental radiology and imaging and the core curriculum in dental radiography and radiology for undergraduate dental students.

Refresher training on radiation safety must be integrated into the five year recertification cycle for Practitioners and the same time period for Operators. If any new procedure is to be introduced such as panoramic exposures then suitable training must be given.


Q: Where can I get further advice and guidance?

Further advice can be obtained from a suitably accredited Radiation Protection Adviser (RPA) as specified under the IRR99 [reg 13] and a Medical Physics Expert (MPE) as defined under IR(ME)R [reg 9].

To determine how best to comply with the IRR99 at your dental practice an RPA must be consulted. An MPE must also be retained by an employer to provide expert advice on the measurement and optimisation of patient exposure to X-rays. The MPE role is often fulfilled by a suitably qualified RPA.

Further information relating to dental X-rays is given in the following document:

Guidance Notes for Dental Practitioners on the Safe Use of X-Ray Equipment. NRPB 2001.
This document provides practical guidance on compliance with the relevant sections of the IRR99 and IR(ME)R for dental X-ray work.

 

Due to our heavy commitment to industrial and research clients Radman Associates does not currently offer RPA services to dental practices.


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To contact our team of HSE recognised Radiation Protection Advisors please email Admin or call 0845 226 7248

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